How does a hybrid office improve workforce productivity?

A hybrid working model sees employees spend some of their time in the office and some of their time working from home. There are 4 main ways that this can boost productivity: 1) Task productivity: Productivity increases in tasks requiring individual concentration when working alone without external distractions. Tasks requiring group thinking or personal interaction remain more productive when done with others. The Hybrid model enables businesses to design home/office working patterns to suit the tasks that constitute an individual’s working week. 2) Reduction in absenteeism and staff turnover:
Staff turnover has one of the biggest impacts on business productivity. Our research shows that 4 out of every 5 office workers now wants a blend of office/home working. A hybrid model provides staff with what they want in a changing world, increasing both loyalty AND wellbeing. 3) Reduction in commuting time:
The average London office commuter spent 300 hours commuting in 2019 when working 5 days a week. Reducing days in the office by 50% saves 20 working days each year in commuting time (150 hours, 7.5 hour average working day). 4) Permanent operational cost savings:
Entering an office timeshare with another business saves the average London business over £30,000 per annum for every 10 office-based employees. Those savings can be pocketed or reinvested back into the business.

How does hybrid working benefit the environment?

Adopting a hybrid working approach can reduce energy usage by over 40%, while it also halves the environmental impact of commuting.

How many days can you have in the office?

It is up to you and depends on how you see an office space adding value to your organisation.
Our research shows the majority of businesses prefer 2 or 3 days office-based. Which days you select to be in the office is up to you. We have hybrid offices available at any configuration that works for you, or if not then we’ll find one!

How does IT and phone usage work in a timeshare office?

Today the required technology is usually already in place. A strong leased line internet connection and VOIP enabled telephone systems are required in the office, while laptops or mini PCs must be standard for all staff. Printing facilities will be available, and partners agree what is provided on each desk, for example landline phones and/or 2nd screens.

What if you need meeting space on the days you aren’t in the office?

We can facilitate an option that allows you to access meeting rooms on the days your team is home-based.

What if some staff prefer an office 5 days a week?

There are some simple solutions to this, as long as these staff members are in the minority.
If they aren’t, then a hybrid office may not be right for your business. One option is to agree that a small amount of desk capacity is kept available for 5 days a week.
If that does not feel right, other options include providing staff with a budget to improve their home-working environment.

How does Covid-19 impact hybrid working?

In a similar way to all other office space solutions. Until social distancing is lifted, offices must be deep-cleaned and distancing measures must be in place.

What is included in the price of a hybrid office?

Prices are all inclusive and cover rent, service charge, business rates, utilities, cleaning, internet and storage. Should a new occupier require some bespoke features, they should expect to cover the cost of set-up themselves.

Why might the hybrid office be the right office solution for your business?

Businesses adopting a Hybrid Working Model face a decision on their office space:

  • Retaining their existing office set-up will lead to desk utilisation of below 30% and unsustainable costs.
  • Taking a smaller office and rotating staff can lead to a loss of collaboration and culture. It also poses challenges in leadership and planning and does not provide consistency to workers on when they are expected in the office.
  • A Hybrid office model enables greater cost reduction than staff rotation without any of the challenges of staff rotation.

How do you know if a Hybrid Working Model could suit your business?

The pandemic has permanently changed working preferences. Over 70% of office workers never want to work more than 3 days in the office again. Substantial research shows that a hybrid model usually leads to improved productivity. Most businesses no longer require a full-time office, as long as it can be implemented without disruption to productivity and culture. If you’d like to find out more on implementing Hybrid working models please contact us.


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